Tuesday, August 23, 2016

Gmail - How to Label Incoming Mail – Automatic Labels For Future Messages

Gmail Labels are like tags that allow you to tag received email and they also function as custom categories or folders that help you group and classify your email. Labels are useful if you receive a lot of mail from diverse contacts and companies. The primary folders in your Gmail account are the Inbox, Sent Messages, Trash, Spam, Drafts and View All, but if you need more folders, you can use Labels to create custom folders that help you classify incoming email for your needs. This feature helps you organize and sort your mail. After labeling all your important email, you are left with a clean inbox that helps you identify all the worthless email that is still coming into your inbox.

Labels not only assist you in organizing and cleaning your inbox, but they also save time and effort that you would spend going through heaps of email to find messages of a particular topic or contact. Just by looking at the labels on the left sidebar of your Gmail account, you will be able to identify a folder that contains a subject that you are looking for. As an example, depending on the types of email that you receive, you can create a folder labeled “Jobs” to track your job applications, “Utility Bills” to track your home bills and “Online Shopping” to keep track of your online purchases and orders. If you feel that broad categories are not so streamlined for your needs, you can create more specific folders e.g. “Amazon” “EBay” “Software” “Data Plans” “Restaurants” “Travel” “Doctor” and “Subscriptions”.

Labeling Practices

It is recommended to label email as soon as you receive it. In most cases, people will only think of Labeling when they have accumulated a lot of email in their inbox. This will give you a lot of work that could have been avoided by starting earlier, and it’s certainly not a pleasant job to go back through hundreds of messages. If you are like a lot of users that are not email-geeks or technically savvy, you will only realize the need for organization when your inbox is filled with junk and clutter. It’s very easy to lose track of important messages among the clutter and this is the point when most users with a busy inbox find it convenient to start labeling their messages, but simply labeling your email will not sort the clutter issues. The common assumption is that after labeling your email, all future incoming mails will be automatically assigned to that Label, but as you have already noticed this is not the case.

How to Label Incoming Mail

In order to automatically label all future incoming messages, you have to apply the settings for each of your contacts. As soon as your receive email from contact X or email X, you must do the following:
-          In your inbox, select the message
-          Click the More tab on the far right of top menu
-          In the drop-down box, select Filter Messages Like These
-          A box will pop up. The From filter is prefilled with the email address of the sender
-          Go down the box and click Create Filter on the bottom right of the box
-          A new box will pop up. On the form, select Apply the label, then choose the label from the selection. Click Create Filter at the bottom. That’s all.
-          All future incoming messages from this contact will be automatically labeled, allowing you to check new messages under that Label instead of going to the inbox.

Mass Labeling Incoming Mail

Gmail allows you to mass label multiple messages in your inbox. This is a quicker method for those who have accumulated a lot of email and who never labeled their email initially. To label multiple messages at once, open your inbox. On the current page view, select all messages that you want to assign a Label. Click the More tab at the top. Select Filter Messages in the drop down list. A box that is prefilled with selected contacts will pop up. Click Create Filter on the bottom of the form. A new box will appear. Select Apply Label and choose the label that you want to apply. Click Create Filter on the bottom of the form. That’s all. You have just assigned a Label to all future incoming email from the selected contacts.

1 - Select Messages

2 - Filter Messages

3 - Create Filter

4 - Apply Label

Monday, August 1, 2016

How to Delete Your Gmail Profile Photo Instantly Via Picasa

A Gmail Profile photo is an image or picture that you upload on your Google account. If you are familiar with a Facebook Profile photo, then you should know how a Gmail profile picture looks like. You can upload a snapshot of your face or any picture that acts like an avatar.

However, when it comes to deleting your Gmail account picture, you may face stubborn issues. In most cases, when you try to delete the profile photo through normal settings in your Gmail account, the photo does not go away.

In order to delete the photo via Gmail settings, log into your account and click the wheel icon under your profile picture. Go to Settings in the drop-down menu. On the settings menu under General, scroll down to My Picture. Click Change Picture. After clicking this option, a box will pop up. On the box, select No Picture, and click Apply Changes. This method is supposed to remove your photo and show a default setting with no picture, but when you go back to your account to check your profile, the photo may still be there. If this is the case, you should go to the location where your profile photo is actually hosted to delete it from the servers.

1 - Profile

2 - Settings

3 - Settings - My Picture

4 - No Picture

Pictures that you upload on your Google profile as well as those on your Blogger account are hosted on Picasa. Picasa is an image hosting company that was acquired by Google a long time ago when Google was still an upcoming company. It is a service where people can upload their pictures for free, for example you can upload your travel photos and share them with friends.

How to Delete Your Gmail Profile Photo via Picasa

To delete your profile picture via Picasa, first log into your Gmail account. Just make sure that you are logged into your account, then go to this link >>https://picasaweb.google.com/home
This is your Picasa account. You will see all pictures that you have uploaded on your Gmail account as well as those on Blogger. Picasa automatically categorizes your pictures into separate folders for your Gmail profile, Blogger account and Google Plus etc.You should see your picture under Profile Photos. Click through the folder and go to your picture. To delete the picture, click the Actions tab and select the Delete option in the drop-down menu. That’s all, your picture is gone!

Picasa Folder

Picasa - Delete Photo

NOTE: You might not see changes immediately, just wait for changes to occur. Your picture will be completely deleted within a few minutes.

Monday, January 19, 2015

Log into Gmail with Biometric Application – No Passwords or PINS – Increased Security

Secure Gmail Login Using Liveness Detection

The 1U app is a biometric application by Hoyos Labs that allows you to log into your online accounts using your eyes, face and body movements. As we move into the future, companies like Hoyos Labs are working hard to improve online security with state-of the-art technology, the goal is to eliminate the use of login passwords and PINS, which can be easily sniffed by malware on a compromised computer. Every time you type in your password on a browser or application, you are taking a risk from malicious password interceptors that may be hiding on your computer, waiting for the right time to strike.

You can use the 1U app to log into your Gmail account for added security. The app will provide an extra layer of security, stopping any unauthorized person from logging into your account, even if they have your password. To log into Gmail or any online account such as Facebook, you will need a smartphone, an Android device or iphone.

Instead of storing your passwords on a server or browser, which is very risky, the 1U app encrypts your password and stores it on your mobile phone. Your biometric profile which is used to recognize your eyes, face and body movements is also encrypted and stored on your phone. Storing the encrypted data on your phone is much safer than querying the information from a server.Hoyos Labs uses a very strong encryption, the 571bit Elliptic Curve Cipher, which is better than advanced systems used by the military.

Biometric Login Demo
To begin using the app, you must first enroll your biometrics. This involves capturing your face and eyes using face recognition software that comes with the app. It’s as easy as taking a selfie, use your mobile phone camera to capture your facial features. The important component of the app is a feature called Liveness detection. Isn’t there a possibility of someone hacking your phone using your videos or selfies? It seems Hoyos Labs is aware of this possibility, that’s why they have incorporated Liveness Detection to prevent the selfie hack.

Liveness detection is based on unique detailed differences observed between live biometrics and video/image-based biometrics. This allows the system to identify spoof biometrics which may be used by someone trying to hack into your account. In other words the system can differentiate between a live human (you) and a photo/video of you. An attacker who has access to your face photos/videos might match your biometric profile positively but a liveness detection will fail, denying the attacker entry to your account.

After enrolling your biometrics, you can add your online accounts [Gmail, Facebook, Amazon etc], you can even log into your bank account online. The app can support over 15,000 websites. Sync your mobile phone with your desktop, to allow you to log into websites on your desktop browser.

Mobile Phone Requirements:
-          Must have a motion sensor (an accelerometer)
-          Must have 3G or higher
-          Must have front camera
-          Android phone or iphone
-          Rooted android phones and jail-broken iphones will not work with the app
Desktop Requirements:
-          Windows 7,8
-          Mac OSX 10.7+
-          Compatible browsers: Firefox,IE9+,Google Chrome, Safari

To begin using the 1U App biometric login app, download the app, install it on your mobile phone and follow the instructions:


1U App for Android and iphone

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